Flexitime – 4 x More Efficient with the Right Communication Methods

by Bernd on April 10, 2011 · 0 comments

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Flexitime – an old trend which is worthy of a new look. Flexitime is currently experiencing a real boom: according to a study from communication provider “Avaya”, around two thirds of employees in Europe are working flexible hours. Some figures:

  • 72 % in Germany
  • 71 % in France
  • 65 % in Italy

Flexitime seems to be becoming a new standard for working time models in Europe. As a matter of fact, flexitime has many advantages – one of them being better compatibility of career and work.

It Is Not All Plain and Simple. Flexitime Does Come with Some Demands

There is no doubt that flexible working hours also put increased high demands on organisation, communication and leadership in a company and it is quite common that these challenges are often underestimated. Everybody is able to communicate, but what is often forgotten is the fact that effective work cooperation during various working hours can only function through good communication.

The good news: a few communication guidelines are enough to guarantee that the information flow between all employees will function, even with flexitime.

These 4 Tips Have Proven To Be Very Helpful:

1. Check Your E-mails First

Many people are already acquainted with carrying out their daily e-mail check in the morning; however, there are some employees who check at later time in the day and thereby miss out on receiving important information as quickly as possible.

2. Set Out Clear Communication Times

As flexitime leads to different employee working hour patterns, it is sensible to set out clear communication times so employees know in advance when they can get in touch with their colleagues and when is inconvenient.

3. Keep Everybody Informed

It can happen with different working pattern structures that employees are sometimes unaware when their colleagues are on leave, taking time off in lieu or working out of the office. The big shock only comes when queries arise or arrangements are necessary. However, writing a short message on the intranet notice board or in the work calendar can help prevent any uncertainty, problems und misunderstandings.

4. Clear Communication

Written communication is often the main form of communicating within a company that uses flexitime, due to its employees having various working patterns. The problem: facial expressions, gestures and voice tones all help for means of understanding, but these are lost through written communication, which can often lead to misunderstandings. Therefore, it is best to stick to the KISS method (keep it short and simple) so that you can express yourself clearly. Think about which questions the receiver of your message could have and write down the answers to these questions in advance.

Remember: well organised communication, clear rules, communication tools and the right team guarantee smooth and efficient work progression.

Which experiences do you already have regarding this topic?

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