Successful Presentation Part 1: Tips for a Convincing Project Presentation

by Michael on October 15, 2012 · 0 comments

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Expectant looking faces, waiting quietly in the room. A project presentation is on the agenda! Whether it’s before the management or the customer: successful presentation is an art. Mistakes are often made which will impact the presentation, although the core content and ideas are what really sell. Since the audience is rarely overwhelmed or short of boredom, how can you convincingly present your project solutions? These 10 tips will explain how your presentation can become a success.

1. Understand the Topic

Successful presentation requires you to master the topic. If the contents of the topic are unclear to you, it’s better that you research too much in preparation, rather than too little. Whoever is well-versed and stands convincingly behind the project, not only has less stage fright, but also sounds more authentic and genuine. That is half the battle won for a compelling presentation.

2. Prepare

Completely trivial, but essential: Prepare the project presentation in detail. This includes dividing the presentation into meaningful sections, then read through the content logically and personify it; free flowing speech will then come naturally. In order to present successfully and avoid embarrassment, an equipment check is always essential.

3. Getting Started

In order to engage the audience and create awareness about the topic, a good opening is necessary. Be calm and brave! Start with a question, show a video, or something else to make the audience think. Or create examples in the presentation from real life situations to make everything come to life, the attention of the audience certainly will

4. Body Language

Everyone should be clear on this already: Keep your hands out of your pockets! Do not forget to emphasize what has been said by using facial expressions and gestures, and maintain eye contact. Stay true to your personality, and everything else will flow freely.

5. Speak Convincingly

Emphasis and melody provide excitement in a project presentation. Raise and lower your voice throughout, primarily using short, active sentences. Speak clearly and adjust your volume to that of the environment in the room.

6. KISS!

The aim of a project presentation: Your audience needs to understand the contents of the project. The golden rule: KISS! – Keep It Short and Simple! Clarify everything in short, understandable and concise sentences. Endless rambles on PowerPoint slides are useless. Get to the point!

7. Time Management

Plan your schedule to include the time that you need to take for pauses and repetitions. Do not be afraid of taking a small pause between difficult bullet points. Projects are often compromised of complicated issues, so repeat any key points that are essential – your audience will thank you!

8. Cast a Spell over the Audience

To captivate listeners, draw them into the presentation! You can use rhetorical questions for example. These provocative statements create a source of friction and will make your audience alert. If the topic permits, insert a bit of humor to keep the audience entertained, but don’t overdo it! Humor is like salt, too much spoils the dish.

9. Handouts

To leave a lasting impression and to kick start the audience’s memory at a later date, we recommend a handout with the most important points of the presentation. Distribute the handouts after the presentation if possible; otherwise nobody will listen to you.

10. Visualization

An illustration of what is being said in the presentation can contribute towards the audiences understanding of the project, especially when it’s catchy and memorable. Part 2 presents original presentation tools, which not only convince the audience, but can also be useful for project work in Web 2.0.

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