Always Late to Get Work Started? Avoid Unnecessary Stress with Better Project Planning

by Michael on May 21, 2012 · 0 comments

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Have you ever experienced that feeling? The cold sweat and tingling sensation you encounter shortly before a deadline and the less time you have, the more panic starts to kick in. In order to finish your work, you turn to caffeine and begin an array of sleepless nights, once everything has been completed, you swear never to leave it to the last minute again!

If work is involved, just about everybody tries to put things off, which is understandable but this can lead to stress. By following the three tips described below, you can keep on track with your project planning.

1. Ask the Right Questions for Better Project Planning

Where do we stand? Why are we doing this project? What outcome do we need? Who is involved? What needs to be done? When must we have reached our intermediate goals? What costs are involved? These are the seven W’s which must be considered at the start and throughout the duration of every project. For efficient project planning it is also important to pay attention to your employee’s working habits and to set realistic milestones, so that if the task is still not complete after the deadline has passed, it must be disregarded. Otherwise whoever leaves things to the last minute and has become aware that there are no consequences to face, will not stop in their tracks. Moreover, you may find it useful to note that tasks which involve making public appearances, for example a presentation, are generally completed on time.

2. Successful Self-Management Does Not Happen Overnight.

Fact: everybody is different. Some of us are not able to plan two weeks in advance, but the more time we are given to finish a project, the bigger the risk becomes that we will incorrectly manage our time. Deadlines are simply deadlines and not guidelines. A good idea to remember this when you have been set a task is to break down the amount of time you are given by setting yourself realistic mini-deadlines and milestones to improve your workflow, reduce stress and essentially keep on track.

3. Adhere to Schedules with Online Project Planning

A well managed calendar, to do lists and a clear project plan are all excellent ways to reduce stress at work and improve project planning, but what is also known to be particularly useful are online project planning tools, such as TimeTac. These programmes enable you access to your project planning from a computer or Smartphone screen at any time, anywhere. The software uses a clear overview structure, which is useful for viewing all your current tasks and deadlines. The integrated time tracking device gives you the opportunity to become familiar with your own working habits, which in turn will improve your self management skills.

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